WordPress for a team of three to ten, with editorial workflow and contributor governance — from $7,500.
From $7,500 · 8–14 weeks · Editorial workflow, contributor governance, and the integrations a team site has to land cleanly.
The entry tier of the Team-Run Sites ladder. Built for organisations where the team running the site is three to ten people, not one owner — with editorial workflow, contributor governance, and the integrations a team site has to land cleanly. The shape applies once more than one person publishes on the same site each week, the governance has to be real, and the build has to survive an editor leaving without taking the institutional knowledge with them.
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What gets built
- A custom WordPress theme built for the team’s editorial pattern — not a marketplace theme retrofitted with workflow plugins.
- User roles and capabilities mapped to your actual contributor hierarchy: who can draft, who can review, who can publish, who can change the structural pieces.
- An editorial workflow with documented review patterns — not pull-down statuses no one looks at.
- Custom post types and taxonomies that match how the team thinks about its content, not how Block Editor defaults shape it.
- One or two line-of-business integrations — CRM, marketing automation, scheduling, identity provider, or a domain-specific API — landed cleanly in the publishing flow.
- Performance work against Core Web Vitals on the templates that drive traffic, with a documented performance budget the team can hold against future plugin decisions.
- Accessibility built in to WCAG 2.1 AA at outline stage, not retrofitted in QA.
- Documentation for the team that operates the site — roles, recovery procedures, the annual plugin-audit checklist, the integration touchpoints — written for the people who will actually use it.
The audit included at this tier
Team-Run engagements include the $1,000 mid-tier audit by default, credited back against the build. At this tier the audit covers both the site surface and the team surface — how the people running it actually work today — because most Team-Run rebuilds fail when the workflow gets ignored at scoping time.
- A current-site inventory and content-model review. What lives where, what is duplicated, which content types should be promoted and which should retire.
- A workflow and roles assessment. Who publishes, who reviews, where bottlenecks sit today, and what the team is working around on the current site.
- A technical-SEO and performance baseline. Indexability, schema, Core Web Vitals on the production templates, internal-link architecture, and the structural items that have eroded.
- An integration audit. The CRM, marketing automation, scheduling, or identity-provider integrations the new build has to land — what works today, what fails, and what the data-flow story should be.
- A written 10–15 page report that survives being passed to a partner or governance committee.
If the audit shows the work is past Team-Run scale — daily-news editorial pace, multi-property governance, or large-scale procurement — the report routes the engagement to the Scaled Team flagship or to the relevant vertical. The audit cost credits the same way against either path.
Training included
Training for a team is not the same as training one operator. At this tier the training is shaped around the team that will run the site — with separate sessions for editors, reviewers, and the person who will own the platform on the back end.
- Three 90-minute live online seminars across the build: content modelling and the editorial surface, the roles-and-governance workflow, and the operator hand-off for whoever owns the platform.
- A recorded library of all seminars plus role-specific walkthroughs — editors, reviewers, admin — kept available for the long run.
- A written operator reference covering the publishing workflow, the integration touchpoints, the analytics dashboard, the plugin-governance policy, and the recovery procedures.
- A separate admin-handover document for the person who will own hosting, DNS, plugin governance, and the annual audit checklist.
- 90 days of email Q&A access post-launch on anything related to the build, with no per-ticket limit.
If the team is within a 3-hour drive of the Niagara region, a half-day or full-day in-person workshop is included at no additional travel cost — useful when the team has to be in the room together for the workflow walkthrough. Anywhere further in North America, in-person is available with travel quoted separately and absorbed into the engagement for builds at the upper end of this tier.
WordPress training classes delivered as part of this package
The training surface above is built around the WordPress training catalogue. The specific classes delivered as part of this engagement:
- WordPress Training 101 — delivered to the full editorial team, in person within driving distance of Niagara or online.
- WordPress Training 201 — delivered to the content contributors on the team.
Each course in the WordPress training catalogue has its own public-cohort schedule and pricing if your team wants the catalogue cohort outside an engagement. Within an engagement the delivery is tailored to your specific build — same curriculum, your context, your dashboard.
Starting smaller is never a mistake
Who this is for
- ✅ Three to ten people publish on the same site, with at least two distinct roles (editor + reviewer, or contributor + editor).
- ✅ You have one or two line-of-business integrations that have to work without surprises (CRM, scheduling, identity provider, domain-specific API).
- ✅ The team needs documented workflow and governance — not workflow that lives in someone’s head.
- ✅ The site has to survive operator handovers without losing institutional knowledge.
- ❌ A single owner-operator running the site — that is Owner-Run Sites.
- ❌ A team of thirty to a hundred contributors with daily publishing across multiple sections — that is the Scaled Team flagship.
- ❌ Daily-news editorial pace with subscriber gating and an ad stack — that is Newspaper Sites.
- ❌ A retail catalogue with fulfilment and inventory complexity — that is E-commerce Sites.
Considering the bigger Team-Run tier?
For media, education, and government teams running WordPress as production infrastructure with procurement scrutiny, daily publishing across thirty-plus contributors, or multi-property governance, see the Scaled Team flagship at $24,000+. Different shape entirely? All services.
